ILS Administrative Assistant

 

Leading technology and manufacturing company in Tucson seeking an Administrative Assistant to support our Repair Depot and Logistics manager.  Candidate will be provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. 

 

 

Duties and Responsibilities

 

• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate work flow and meetings.
• Answer telephones and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Prepare responses to correspondence containing routine inquiries.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• File and retrieve organizational documents, records and reports.
• Coordinate and maintain records for staff, office space, telephones.
• Create and modify documents such as reports, memos, and letters.
• May conduct research, compile data and prepare papers for consideration and Presentation to Supervisor.
• Set up and coordinate meetings and conferences.
• Compile, transcribe and distribute minutes of meetings.

 

Skill Set

 

• Advanced knowledge in Microsoft Office (Word, Excel, Access, and PowerPoint)
• Ideal candidate will possess a bachelor’s degree and have five years of relevant work experience
• Exceptional interpersonal, communication, negotiating and presentation skills are necessary.
• Demonstrated commitment to customer satisfaction.
• Team oriented and willingness to adapt rapidly to internal and external changes.
• Excellent presentation skills and outstanding business writing skills.
• Ability to quickly develop strong working relationships.
• Strong business acumen and analytical skills.
• Effective time and territory management skills.
• Demonstrated teamwork orientation and the ability to successfully work with others.